MIT Center for Materials Science and Engineering

X-ray Diffraction Shared Experimental Facility

Instructions for Academic users not affiliated with MIT

Academic users from other institutions are given the same considerations and usage rates as MIT students, faculty, and staff, but there are additional steps to get your project set up in our user management system.

1. Contact XRD facility staff to assess the feasibility of your measurement

Please fill out the access request form and email it to XRD facility staff. They will be able to help you determine the details of the analysis, including which measurements should be performed, what can and cannot be measured, which instruments should be used, the quantity of sample you will need, etc. They can also help guide you through the registration and training process.

2. Submit a project application form to CMSE administrators

This form can be found here. If you have any questions about this step, please contact Susan Dalton. The application may take 1-2 business days to be approved. When it is approved, you will receive an email stating so, and you can proceed with step 3.

3. Obtain a purchase order for the work

Obtain a purchase order from your department. Email copies to Dianne Brooks and Susan Dalton. Please fax this purchase order to CMSE at (617) 258-6478 and follow up with an original signed copy to:

Center for Materials Science and Engineering
Massachusetts Institute of Technology
77 Massachusetts Avenue
13-2110
Cambridge, MA  02139
Attn:  Dianne Brooks

The Center's Administrative Office invoices monthly through the MIT Accounting Office for use of facilities based on the approved rate schedule. This schedule is subject to change. Billing is based on the actual logged usage of the facilities. Most fees for instrument use are billed on an hourly basis. In addition, fees for supplies and materials may be applied. Charges are due when billed. Failure to pay in a timely way is grounds for the termination of this agreement.

Checks should be made payable to the Massachusetts Institute of Technology and sent to the address on the MIT invoice. Questions regarding purchase orders and charges should be addressed to Mrs. Dianne Brooks, Tel: (617) 253-4962, E-mail: dlbrooks@mit.edu.

Rates are as follows:

* A note about off-peak hours: these hours of use are not intended to provide 'discount' rates to users. Instead, these hours are intended for longer runs that would otherwise tie up the machine for many hours during the day. Please remember that working in a lab after hours is inherently less safe then working during the day. To operate instruments in the X-Ray SEF after hours you must have a partner who will periodically check in on your safety, as per MIT guidelines for laboratory safety.

** As you may have noticed, I do not charge for every minute or hour that I spend assisting you with data analysis. My philosophy is to provide you with support so that you get the most accurate information from your data, thus encouraging you to use the X-ray SEF more often. My cost is then recovered through your paying to use the instruments.

4. Obtain an MIT Kerberos account(s)

Email Susan Dalton the names, email addresses, and birth dates of any users on this project. MIT will then issue each of you an ID number, which will allow you to proceed with step 5. An MIT Kerberos account is typically 8 characters or less - for example _ _ _ _ _ _ _ _ @mit.edu.

5. Create an account in our user management system, MUMMS, complete all EHS prerequisites, and link your project account for billing

MUMMS is our online user management system, which is found at https://cmse-coral.mit.edu/mumms/. Additional help for creating an account and meeting EHS requirements can be found here.

  1. Create an account in MUMMS
  2. Add the X-ray Diffraction SEF to your services
  3. Complete the EHS online class #EHS0100w-A, General Chemical Hygiene
  4. Complete the EHS online class #EHS0501w, Managing Hazardous Waste
  5. Read the CMSE chemical hygeine plan. Then log in to MUMMS and click on the link acknowledging that you have read the CHP.
  6. Link your project account number and email your project manager, asking them to approve the use of the facility.

If you have any trouble with this step, first read the MUMMS user guide. If you still need help, contact X-ray facility staff, or Dianne Brooks (dlbrooks@mit.edu).

6. Register for and attend the X-Ray and Lab-Specific Safety Training

You cannot proceed with this step until you have completed the previous steps.

To view the course schedule, visit Training. To register for this class, just e-mail Charlie Settens.

This single class covers two prerequisite safety courses:

If you attend the combined class, then you do not have to attend the separate EHS X-Ray Safety class taught once a month in building N52. If you want, you can attend the separate EHS X-Ray Safety class taught by EHS. However, you will still have to complete the Lab Specific Safety Training taught by SEF staff. Click here to register.

7. Navigate the MIT Intranet to complete online web training